Wedding planning is super exciting, so alleviate any potential stress by using eve’s checklist for the most important questions to ask your future venue…

General questions…

 There can be a barrage of questions for a potential wedding venue, so it’s always best to start with the basics before getting into more specific questions and details…

  • Is the venue available on the date you need it?
  • Is it suitable for a ceremony and reception?
  • Is venue is licensed? (Do check this as some venues may only be suitable for a non- legal blessing)
  • How many guests can the ceremony room accommodate?
  • How many guests can the reception room accommodate
  • What are their wedding packages and what is included?
  • What other events are going on at the venue on the same day?
  • Is there another event scheduled for your room at a different time during the same day?
  • How long are you able to have the room/rooms?
  • What rooms are included? Bathrooms, bridal party rooms, lounge/ an area for dancing/ an area to freshen up or for the bride to get ready in…
  • Is an outdoor area included if you want to book a summer date?
  • Will there be a wedding planner of team of event planners to help organise the details and run things on the day?
  • Is the room accessible for disabled guests?
  • Is there a secure area to store the wedding gifts?
bride place setting ZSL London Zoo

Now for the finer details to ensure your special day runs smoothly…

Saying your I DO’s

  • Can the venue accommodate the ceremony?
  • Are the ceremony and reception held in the same room or separate rooms?
  • If they’re held in the same room, what can be expected for set up and take down to switch over from the ceremony to the reception?
  • Is there an area your guests can have drinks while this happens?
  • Is there a holding area before the ceremony for mingling when guests first arrive?
  • How long approximately will it take to turn the room around for the reception?
  • Does the venue provide the seating for the ceremony?
  • What is the cost to have both the ceremony and reception at the venue?
  • Are you able to have a rehearsal at the venue?
  • Can confetti be used?

Food glorious food

  • What kind of food does the venue serve?
  • Do they cater in house or will you need to bring outside caterers in?
  • Do they provide canapes?
  • Is there a preferred list of caterers or partners of the venue?
  • Can you arrange for a tasting?
  • Is there a cost for a tasting?
  • What does the venue provide for drinks with the meal?
  • Is there a set package (e.g. half a bottle of wine per head)?
  • Can the venue accommodate special diets?
  • How much notice do they need for special dietary requirements/ food choices in general?
  • How many choices can you offer your guests for meals?
  • How many staff will be provided?

Raise your glasses…

  • Does the venue have a license to serve alcohol?
  • Does the venue provide the alcohol and bar service?
  • What drinks are included in the pricing?
  • Is there a glass of fizz for a toast provided?
  • Is there a glass of fizz provided for after ceremony drinks?
  • Is there a choice of having a cash bar or an open bar?
  • Does the venue hire the bartenders and is there a charge per bartender?
  • Does the venue charge for unopened bottles after the reception?
  • Is there a corkage fee?
  • Are there any restrictions on the type or quantity of alcohol to be served?
  • Can wine or small spirit bottles be given as a party favour?
Husbands dancing together at their wedding

Let them eat cake!

  • Is there a safe/cool place for the cake?
  • Does the venue provide a cutting knife?
  • Do they provide a cake stand?

Dream decorations

  • Are chairs and tables provided?
  • Are chair backs included?
  • When can you start decorating?
  • Are there decorating restrictions?
  • Can candles be used
  • Are table clothes and linen and cutlery provided?
  • What decorations (if any) does the venue provide?
  • Is there an easel for the table plan?
  • Is anything provided?
  • How many people can sit at one table?
  • Are there booster seats or high chairs available for children?
room set for a wedding

Dancing the night away

  • Can you bring in a band or DJ?
  • What do they have for a sound system? Speakers, microphones, etc?
  • When can the band or DJ set up?
  • What cables are needed if providing own DJ etc
  • Is there a microphone included for the wedding speeches?
  • How many people does the dance floor accommodate?
  • What time do they allow the music to play until?
Champagne Flutes

Payment

  • What is the total cost and what is required for a deposit?
  • Does the venue offer payment plans?
  • What type of payment can they take? Cash, credit card? Bank transfer?
  • What it their cancellation policy?
  • What is the time scale for payments?

Insurance

  • What are the insurance requirements for you and your vendors?
  • Does the venue have its own insurance coverage?


Snap happy

  • Are there any photograph or video restrictions?
  • Can you do a walk through with your photographer and videographer before the date?
  • What suggestions do they have for locations to photograph?
married couple descending steps of a London wedding venue

Raining cats and dogs

  • Does the venue have outdoor covered areas such as canopies tents or verandas in case of rain?
  • Do they have indoor space available if you need to move people outside to inside if an outdoor ceremony has been planned?
  • Do they have a generator for power outages?

Resting weary heads…

  • Is there overnight accommodation or do they partner with local hotels?
  • Is there a discount to book a block of rooms at a partner hotel?
  • What are the room rates?
  • Is there a bridal suite?
  • How far ahead does accommodation need to be secured?

 Parking

  • Where do guests park and how many spots are available?
  • Is there a cost to park?
  • Any other events that may make parking difficult?

Remember, the devil is in the detail, so follow eve’s wedding planning check list, then you can kick back, relax and above all GET MARRIED!